Background

Scan forms allow the carrier to scan one barcode and obtain the shipping information for all associated shipments rather than scanning each package individually. ShipWorks has made it easy to create a USPS SCAN form each day. This article will guide you through the process of generating a USPS scan form.


First Things First

Before generating a USPS scan form please ensure that you have processed at least one USPS shipment.


USPS SCAN Form Requirements

- You must be purchasing your postage online through Stamps.com. 

- SCAN Forms must be used in conjunction with electronic USPS Tracking or electronic Signature Confirmation, otherwise they cannot be used.

- Packages on the SCAN form must have had their label created the same day. Packages with a label created any other day will not appear on the SCAN form.  

- You cannot make changes to shipments after printing a scan form or manifest and then proceed to use that scan form or manifest.  If you make a change to a shipment after you've put it on a SCAN form or manifest, the form is invalidated.


The Process


1.  Click on the Home tab and then click on the Scan Form button.



2.  Select Create SCAN Form and then select the USPS account for which you would like to print a scan form.



3.  You will now see the shipments eligible for inclusion on the SCAN form. These are the shipments for which you have created a label today. Uncheck any shipments you do not wish to include. Verify the information and click the Create SCAN Form button. 




 4.  When prompted, click the Print Now button.  Then, select the printer to which you would like the Scan form to print and click the Print button.




5.  The Scan form will now print to the printer specificed.



Reprinting a USPS Scan Form

You can reprint a scan form easily.  Here's how.


1.  Click on the Home tab and then click on the Scan Form button.



2.  Select Print > the account for which you would like to reprint the scan form > the scan form you would like to print. 



3.  On the Print screen, select the printer to which you would like to print the scan form.  Click the Print button.



4. The scan form will print to the printer you specified.



Still Need Help?

Please feel free to reach out to one of our awesome Customer Care Representatives in St. Louis.  We are happy to help.