Scan-based Quality Control
ShipWorks gives you the tools you need to increase order accuracy and efficiency. Scan-based Quality Control allows you to quickly and accurately verify items for fulfillment with a barcode scan saving you time and money by preventing packing mistakes.
Scan-Based Quality Control is available in ShipWorks version 7.2 or later. ShipWorks Auto Update should keep you on the latest version at all times. Check your version of ShipWorks by clicking on the Help tab and then on About ShipWorks.
This article assumes that you are logged into ShipWorks as a user with administrator rights.
1. Enabling Your Barcode Scanner
The first step in using Scan-Based Quality Control is to register a barcode scanner with the ShipWorks software.
If you have already configured a barcode scanner for use with ShipWorks, or if you are using ShipWorks with Single Scan, you can skip to the next section of this article.
Enabling a barcode scanner with ShipWorks is super easy and can be completed in just a few simple steps. Check out the article on Registering Your Barcode Scanner.
2. Printing a Single Scan Packing Slip
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If you have not done so already, you may wish to configure ShipWorks so that a Single Scan packing slip (a packing slip with the order number in barcode form) is printed automatically for each order as it is downloaded into ShipWorks.
This would allow those who are picking and packing orders to automatically have a packing slip available to them for each order and would give them a barcode they scan to load the order when picking and verifying products.
We won’t go into all of the details of configuring ShipWorks to automatically print Single Scan packing slips in this guide. However, we do have a detailed help article to guide you through the steps.
Before we begin using Scan-based Quality Control, let's take a quick look at what a workflow might look like.
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As orders are downloaded into ShipWorks, a Single Scan packing slip is automatically printed.
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An order number barcode on the Single Scan packing slip is scanned to load the order and to list all of the products to be picked for the order onto the Scan tab on the Scan-to-Ship tab.
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Items for the order are picked. As each item is picked the item's barcode is scanned.
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ShipWorks notifies the picker as to whether or not the items being picked and scanned appear on the order.
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Once all items are picked and scanned successfully, the order is marked as verified.
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ShipWorks automatically advances to the Ship tab so that the order can be shipped... or
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Optionally, a shipping label is automatically generated for the order.
Now that you have configured ShipWorks to automatically print a Single Scan packing slip and you have your barcode scanner registered with the ShipWorks software, you are ready to begin verifying orders using Scan-based Quality Control.
In this section we will take a look at how to access the Scan tab on the Scan-to-Ship tab, how to load an order and how to verify the correct products are being picked during the packing process.
With the Scan tab selected, scan the order number barcode located at the top of the Single Scan packing slip to display all of the products on the order. The quantity of each product will also be displayed along with a thumbnail of each product when available.
Tip
You can also type the order number into the order number field and press Enter to load the order.
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If duplicate order numbers are found, select the correct order from the Multiple Matching Orders screen and click the Select button.
With the products loaded onto the Scan tab you are ready to begin scanning and verifying the items on the order.
Scan the barcode on each product as you pick them. Notice that when you scan a barcode for a product that is on the order, it moves from the left to the right side of the Pack screen.
When an incorrect item is scanned, ShipWorks notifies you visually and by playing the default Windows Asterisk sound.
Tip
You can set the alert sound to anything you would like in the Windows Sound control panel.
When there is a product on an order with a quantity greater than one, you must scan each item individually until the number of products on the order are picked and verified.
1 of 3 have been verified.
3 of 3 have been verified.
When an order contains a bundled SKU (a single SKU that contains multiple items/SKUs) each SKU within the bundle is scanned and verified independently so that all of the items can be picked and verified.
Bundled SKUs are displayed on the Items to Scan panel as shown in the image below. The main SKU is shown with each of the bundled SKUs listed below it.
Scan each SKU contained within the bundle until all SKUs are verified.
One of two bundled SKUs has been verified.
Two of two bundled SKUs have been verified.
You can clear an order and all associated products from the Pack screen by clicking the Clear button located to the right of the order number field. When you clear an order, it is important to note that all verified items on the order will be reset to unverified and must be verified again.
Additionally, orders that have been completely verified cannot be cleared or unverified.
Continue picking and scanning products until all the products on the order have been verified. Once all of the items have been correctly picked and verified, ShipWorks will notify you visually.
Did you know that you can configure ShipWorks so that your shipping label is automatically printed after the order is verified using Scan-based Quality Control? You can, and it is quick and easy to turn on. Check out Enabling Automatic Printing of Shipping Labels in this article.
Note
With this option enabled, shipping labels will be printed using the shipping profiles and shipping rules configured in ShipWorks. So, we suggest ensuring that all shipping rules and shipping profiles are correct before enabling this feature.
Tip
TIP 1 - You can use your mouse as needed to drag and drop products from the Items to Scan to the Packed panels and vice-versa.
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TIP 2 - Once an order is loaded into the Scan tab, all barcodes being scanned are assumed to be associated to items on the order. If another order number is scanned you will receive an error indicating an incorrect item has been picked.
To stop verifying the currently loaded order, click the Clear button and then scan the order number for the new order.
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TIP 3 - When an item barcode is scanned, ShipWorks checks the following fields for a match to verify the item is on the order.
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Item SKU
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Item UPC
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Product UPC
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Item Code
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Item EAN
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Item FNSKU (Fulfillment Network SKU)
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TIP 4 - You can add a Verified column to the History tab or to the Orders grid on the Home tab so that you can quickly see whether or not an order has been scanned and verified. Here's how:
1. Right click on any column header to open the Column Order and Visibility screen.
2. Scroll down and and check the box to the left of Verified. Then, click outside of the Column Order and Visibility screen to close it.
Having trouble accessing this functionality? It might be related to the ShipWorks plan you currently have. Please feel free to reach out to one of our awesome Technical Support Representatives in St. Louis. We are happy to help.
Still Need Help?
Please feel free to reach out to one of our awesome Technical Support Representatives in St. Louis. We are happy to help.
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